Senior Event Planner

Job Title: Senior Event Planner (Independent Contributor)

Location: London (Hybrid)

Duration: 6-12 months contract based on performance

Salary: £55k - £65k per annum + paid holidays + pension

The Senior Event Planner will be responsible for in-person events, from concept through completion for a large global law firm. An ideal candidate is passionate, creative, and detail-oriented. This role demands an expert in all aspects of events, meetings, and conference planning, including budget management, venue scouting, equipment logistics, room setup, and day of management and assistance. We are seeking a candidate to provide support for our European and UK operations, primarily based in London. However, we are open to considering Paris or Munich as alternative locations. The role involves assisting with events originating from our offices in Brussels, Frankfurt, London, Munich, and Paris

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Responsibilitie

• s:Event Leadership: Provide direction and oversight for all aspects of event planning and execution, ensuring seamless alignment with organizational objectives, rigorous budgetary discipline, and strict adherence to regulatory, compliance, and brand standard
• s.Pre-Event Strategy: Lead site inspections, pre-event briefings, and design consultations to guide decision-making on event design, flow, and guest experience, ensuring every detail supports strategic objective
• s.Client/Stakeholder Experience Oversight: Orchestrate the full event lifecycle, from concept development through post-event evaluation, ensuring exceptional client experiences, operational excellence, and comprehensive reporting with actionable insight
• s.Vendor & Partner Relations: Forge, negotiate, and sustain high-value partnerships with vendors, venues, and industry leaders to secure competitive advantages, premium services, and innovative solutions that elevate event quality and efficienc
• y.Cross-Functional Collaboration: Drive collaboration across internal teams, clients, and external stakeholders to define event goals, scope, and deliverables, translating complex requirements into actionable strategies that achieve measurable outcome
• s.Executive Engagement: Act as the primary liaison for internal stakeholders and the event strategy delivering high-level communication throughout the planning lifecycl
• e.Comprehensive Logistics Management: Command end-to-end logistics—including contract negotiations, guest list curation, venue readiness, catering, entertainment, transportation, audiovisual production, and décor—executed with precision to guarantee flawless deliver
• y.Database & Resource Development: Build, refine, and leverage a dynamic database of industry contacts, vendors, and venues to streamline planning, strengthen vendor relationships, and enhance organizational intelligenc
• e.On-Site & Virtual Event Execution: Provide decisive leadership during live events, ensuring operational excellence, proactive crisis management, and agile problem-solving to deliver seamless experience
• s.Virtual Event Support: Support the execution of webinars and digital events, managing stakeholder intake, technical rehearsals, platform support, and post-event analytic

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Requiremen

• ts:5+ years’ experience in a similar role, preferably in a law firm environm
• entEurope/UK support – will support events generated out of our European & UK offices – Brussels, Frankfurt, London, Munich & Pa
• risGerman and French proficiency a p
• lusGiven that a significant number of events occur in Munich and Paris, familiarity with venues in these cities would be prefer
• redExcellent written and verbal communication ski
• llsTechnically ad
• eptStrong interpersonal ski
• llsProficiency in virtual event platforms - Webex and O
• n24Strong understanding of iManage DMS & the Interaction CRM t
• oolMicrosoft Software (Outlook, Teams, Word, Excel, e
• tc)Ability to organize, prioritize, and coordinate multiple aspects of an ev
• entMaintain confidential informat
• ionAbility to excel under pressure and provide quality work prod
• uctClearly and effectively communicate with varying levels of people within the organizat
• ionWork productively and cooperatively with other employ
• eesMentor junior members of the team and provide support where nee