Operations & Administration Coordinator

FMAS Group Ltd is a rapidly growing UK-based healthcare distribution and e-commerce group specialising in pharmaceutical, health, beauty, and personal care products. Our businesses operate across, Amazon marketplace operations, and serving UK consumers.

Purpose of Role

To manage administrative and operational coordination ensuring internal processes, documentation, and communications run efficiently.

Key Responsibilities

General Administration

• Managing administrative workflows and trackers.
• Maintaining structured digital filing systems.
• Preparing professional documents and correspondence.
• Managing shared inboxes and supplier communications.
• Tracking operational tasks and follow-ups.

Operational Coordination

• Monitoring purchase orders, invoices, and supplier records.
• Coordinating between warehouse, purchasing, and management.
• Maintaining operational trackers and reporting sheets.
• Following up on pending actions and deadlines.

Compliance & Documentation

• Maintaining regulatory and licensing documentation.
• Organising supplier approvals and audit records.
• Managing contracts and document version control.
• Supporting compliance preparation.

Finance & Admin Support

• Preparing documentation for bookkeeping and accounting.
• Organising invoices and reconciliation support.
• Tracking operational expenses.

Business Support

• Calendar and meeting coordination.
• HR and recruitment administration support.
• Maintaining SOPs and internal procedures.

Skills & Experience

• Strong administrative or operations experience.
• Excellent organisation and attention to detail.
• Microsoft Office proficiency.
• Excel skills required.
• Ability to manage multiple workflows independently.